Depending on your platform of choice, we will draft (and design) calendar invites and emails to attendees to provide them with the information to access the event.
We’ll ensure all the day-of presentations and videos are mapped out using our production cue sheet. We’ll gather all this information from you a week in advance of the event date. We are happy to share with you a sample of this document. Depending on if your event is pre-recorded, live, or a mix of both, we’ll consult you on deadlines and deliverables to ensure event success.
Scheduled in advance, we will organize and produce a dry run during a rehearsal. This happens 24-48 hours prior to the event. This will help everyone be prepared and know what to expect come event day. We’ve created Virtual Speaker Guidelines for outlining best practice sharing and will be your speakers point of contact for event day. We find that group chats are the most effective way to share updates and ensure we remain on track for time.
Using your Zoom account or ours (or another platform of your choice), we will manage all the backend logistics. This includes setting up privacy settings, promoting speakers, and pinning/spotlighting attendees, presentations, and video throughout the event. We will also facilitate any needs for breakout rooms.