Although we are indeed corporate event planners, we tend to plan most events in not-so conventional spaces. Delivering legendary events means thinking out of the box and thinking custom. Therefore, we absolutely love a good tent! Hopefully you read our previous blog post Pros and Cons of Hosting Events In or Around the Home and were inspired to host your own soiree, or you found an awesome venue to utilize the outdoor space instead of staying inside. Whichever space fits for your type of event – tents can handle it all. But, where to start?
1. Choose your type of tent
Wait, there’s more than one kind of giant tent? Indeed there is! Aren’t options great to have?
Sailcloth tents offer a crisp, clean look with a lightweight fabric perfect for events where style is priority. As members of the coastal Northeast – we’re definitely a fan of this style.
Century Tents offer high peaks, and sweeping ceilings. This style tent does need to be staked to the ground, so you’ll need to consider a little extra real estate to include around the perimeter of your tent footprint.
Want to ditch the center poles that come down from the ceiling and obstruct floor space? Framed Tents are for you. These tents come with options for clear or classic colored ceilings.
2. Choose your “extras”
When you see a gorgeous photo of an event-ready tent, you’re probably looking at a wood floor installation, custom lighting, maybe even fabric draping, etc. The sad truth is that these do not magically come with the tent. Extra’s can add up and be EXPENSIVE. So, depending on your budget, you may not be able to afford to install floor throughout the entire space or cover up those aluminum poles with gorgeous fabric. Either way, manage your client’s expectation to work them into the budget sooner than later. We do however ALWAYS recommend having removable “walls” to protect the interior from rain, bugs and whatever else mother nature wants to throw at you. Sure, a light drizzle won’t ruin anyone’s dinner without them, but in heavy rain and 30mph+ winds, we were really happy about having them at a past event.
3. Pull Permits
Event planning is all about avoiding disaster on the big day, and making sure you are all covered on your permits & inspections is crucial. This is something overlooked by many but can completely ruin your event by the officials shutting it down. Please, please, don’t let this happen to you or your client. From electrical, to fire retardant materials, rules on candles and more, each of these is regulated by local government in each city/town. Talk with your tent rental company, local permit department, or any vendors ahead of time about everything you plan on executing so there are no day of issues.
4. Party On!
Congrats! You’ve passed Tent 101. Creating an event in essentially a blank canvas layout customized to your liking can be a ton of work but the end result will be so satisfying to both you and your client.
Looking for event planners that have mastered the art of planning an event in a tent? You’ve found the right team. Contact us today and let’s get planning! firstname.lastname@example.org